3 Luxury Dog Friendly Cottages

Our ultra dog friendly cottages are located on top of the Quantock Hills in Somerset

A place where ancient moorland meets wild jurassic coast

The boring but important stuff

 

No website is complete without the boring but important stuff, so on this page you will find our

Privacy Policy

Site Map

Booking Conditions

 

 

This privacy policy applies to your use of our site quantockcottages.co.uk (“our site”) and sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. This privacy policy also tells you about your privacy rights and how the law protects you.

Our site is not intended for use by children and we do not offer any booking services to children. However, a parent or guardian may provide details of children who will be staying at the property during the booking process for the purpose of ensuring that the property is not over-occupied and suitable for the relevant party of guests.

Your acceptance of this privacy policy is deemed to occur upon your first use of our site. If you do not accept and agree with this privacy policy, you must stop using our site immediately.


Personal Data

You may be asked to provide personal data whilst you are in contact with us. Personal data is information that can be used to identify or contact you. You do not have to provide the personal data that we request, however, if you choose not to, we may not be able to provide you with the services that you have requested.

If we combine personal data with non-personal data, the combined information will be treated as personal data for as long as it remains combined. Personal data does not include data where the identity has been removed (anonymous data).

For the purpose of the General Data Protection Regulations ((EU) 2016/679) and any national implementing laws, regulations and secondary legislation and the Data Protection Act 1998 (“Data Protection Legislation”) the data controller is Quantock Cottages, Beech Hanger, Holford, Somerset. TA5 1SG


Information we may collect from you and how we use it

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

  • data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing our legitimate interests, namely monitoring and improving our website and services.
  • account data ("account data"). The account data may include your name and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and the property owner and/or taking steps, at your request, to enter into such a contract.
  • information that you post for publication on our website or through our services ("publication data"). The publication data may be processed for the purposes of enabling such publication
  • information relating to transactions, including renting properties, that you enter into with us and/or through our website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of fulfilling the holiday booking and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our website and business.
  • information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent.
  • information contained in or relating to any communication that you send to us, including when you enter into a competition, promotion or survey ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

We may also provide you with information about offers and services that are similar to those that you have already received or we feel may interest you. If you:

  • have already concluded a contract with us (for example, allowing us to rent out your property), we will only contact you by electronic means (e-mail or text) with information about offers and services similar to those which were the subject of a previous contract. If you do not want to be on our mailing list, you can opt out at any time by contacting us or unsubscribing by using the links provided in our electronic communications and at the point of providing your details.
  • are a potential new customer (e.g. enquiring about our properties or services), we will contact you by electronic means only if you have provided your explicit consent to this. If you are happy for us to use your personal data in this way, please tick the relevant box situated on the website page on which we collect your details. Again, if you do not want us to use your data in this way, you can opt out at any time by contacting us or unsubscribing by using the links provided in our electronic communications.

In addition to the specific purposes for which we may process your personal data set above, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

When using our site, we do not collect any information about criminal convictions and offences.


Where we store your personal data

Some of the third parties which we work closely with are based outside of the European Economic Area (“EEA”) so their processing of your personal data will involve a transfer of data outside of the EEA.

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • we will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission;
  • where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe;
  • where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this site may become inaccessible or not function properly.


Change of purpose

We will ask for your consent before using personal data for a purpose other than those set out in this privacy policy, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you would like further information on purpose compatibility, please contact us.


Disclosure of your information

You agree that we may disclose your information (including personal data) to the following categories of third parties:

  • suppliers and sub-contractors (which may include housekeepers) for the performance of any contract we enter into with them or you;
  • analytics and search engine providers that assist us in the improvement and optimisation of our site; and
  • data storage providers, in connection with cloud storage and file hosting services.

Your personal data will not be shared with third parties for third party marketing purposes unless you have provided your express consent.

We may disclose your personal data to third parties:

  • where we have your consent to do so;
  • to provide and/or improve our services;
  • in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
  • if Boutique Retreats Properties LLP or substantially all of our assets are acquired by a third party, in which case personal data held by us about you will be one of the transferred assets; and
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to protect the rights of Boutique Retreats Properties LLP, our customers, owners, guests or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.


Your rights

Under Data Protection Legislation, in certain circumstances you have the following rights in relation to your personal data:

  • Right to access. You have the right to request access to information held about you. We will provide you with a copy of your personal data held by us free of charge (providing your request is not excessive or for multiple copies, in which case we may charge a reasonable fee to cover our costs) and certain information about the processing of your personal data and the source of such data (if not directly collected from you by us). You also have the right to request that your personal data is transferred to a third party.
  • Right to object to data processing. You may withdraw your consent to the processing of your personal data at any time by contacting us or ticking a box to opt out of receiving marketing materials. Upon receipt of your notification, we shall promptly stop any processing of your personal data and (if requested by you) erase such information if we are not required to retain it for legitimate business or legal purposes.
  • Right to restrict processing. You may ask us to suspend the processing of your personal data in the following circumstances:
    • if you do not think your personal data is accurate;
    • where we are found to be processing unlawfully but you do not want us to erase your personal data;
    • where you need us to continue holding your personal data to establish, exercise or defend legal claims; or
    • you have objected to our use of your personal data but we need to verify whether we have overriding legitimate grounds to use it.
  • Right of rectification and right of erasure. You have the right to request that we correct or erase any inaccuracies in your personal data if such information would be incomplete, inaccurate or processed unlawfully.

Where we are relying on consent to process your personal data, you may withdraw consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.

You can also exercise these rights at any time by contacting us at enquiries@boutique-retreats.co.uk. We may reject requests that are unreasonable or require disproportionate effort (for example, such a request would result in a fundamental change to our existing practice) or risk the privacy of others.

Our site may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.


Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.


Personal data retention

We may retain information about you, including personal data, for the period necessary to fulfil the purposes for which it was first collected unless a longer retention period is required or permitted by law. In determining data retention periods, we take into considerations contractual obligations, legal obligations and the expectation and requirements of our customers. When personal data is no longer needed, we will securely delete or destroy it.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Changes to our privacy policy and your duty to inform us of changes

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.


Contacting us

If you have any questions, comments or requests regarding this privacy policy or data processing or you would like to make a complaint, please contact us via email emma@quantockcottages.co.uk. Tel 01278 741 643. Post: Beech Hanger, Holford, Somerset. TA5 1SG

 

Privacy Policy

Site Map

 

 

 

 

 

Booking Conditions

 

Bookings are made and accepted on the following conditions:
1.Simon and Emma Oliver, (the Owners) accept no responsibility for Personal injury to the guests and his/her invitees (jointly known as the Holidaymakers) or loss of or damage to their property, or for all matters over which the Owners have no control.
2.This agreement is made on the basis that the property (The Property) is to be occupied by the holidaymakers for a holiday as stated in the Housing Act 1988 Schedule 1 paragraph 9 and the holidaymakers acknowledge that the tenancy granted by this agreement is not an assured tenancy and that no statutory periodic tenancy will arise when it ends.
3. To be eligible to make a Booking and enter into a Rental Contract you must be 18 years of age or over and have the legal capacity to enter into legally binding agreements and possess a valid payment method such as a valid debit/credit card, or any other options as shown on the payment page.
4.A deposit of 50% of the holiday (deposit) OR if the holiday is due to start within 56 days of the date of a Booking Request 100% of the Rental Charge must accompany the booking form. This deposit is non refundable.
4.1 No bookings are valid until confirmed by the owners.
4.2.Once a booking is confirmed by the owners the guest is responsible for the balance of the cost of the holiday. This shall be paid not later than 56 days prior to the date on which the booking is due to start.
4.3.The Owners reserve the right to relet any holiday where any monies due are more than 4 days in arrears. If the Owner is unable to re-let the holiday the Guest will remain liable for the outstanding balance of the cost of the holiday.
4.5.In the event that the holidaymaker has to cancel their booking, they should notify the Owner immediately in writing. The cancellation takes effect when the Owner has received written confirmation from the Holidaymaker. If the Booking is cancelled after the balance of the Rental Charge becomes payable (the 56 days prior to the holiday start date) such balance shall remain payable notwithstanding cancellation.
4.5.1 No refunds will be given on the cancellation of a Booking by the Holidaymaker.
4.6 It is strongly suggested that Cancellation Insurance is taken out with a reputable insurer. It is your responsibility to check that your insurance cover is adequate to include provision for bad weather.
4.6.1 In the event of adverse weather conditions and you are unable to travel/reach the cottage, but the cottage has been made ready and is available for your use no refund will be given.
5.This agreement shall be binding on and ensure to the benefit of the parties to this Agreement and their respective personal representatives and successors, and references to any party shall include that party's personal representatives and successors.
6.The owners may cancel the booking in the event of the accommodation being unavailable due to circumstances outside our reasonable control such as fire or contamination to the water supply. The Owners will endeavour to provide the Guest with suitable alternative accommodation or will refund all monies paid or a proportion in the case of curtailment.
7.A guest requiring a booking to be altered once the booking has been confirmed will be charged £20.00 if a revised confirmation is required – this will be at the owners discretion.
8.The holidaymakers shall keep the property and all furniture, fixtures, fittings and effects in or on the Property in the same state of repair as at the start of the holiday and shall leave the property in the same state of cleanliness in the order that it was found. Failure to do so may result in charges for additional cleaning to return the property to its original state. The Owners reserve the right to make a charge where guests have contravened an owners request for the property to be smoke free.
9. The holidaymaker must report and pay to the Owners the cost of any damage or breakages made during their occupancy.
10.The holidaymakers right to occupy the Property may be forfeited without compensation if: More people or pets than specified on the Booking Form attempt to take up occupation. The maximum number of guests is 4 adults and 1 babe in arms who must be able to sleep in a travel cot type bed and be 12 months or under at the time of the holiday. Unless otherwise agreed in writing the maximum number of dogs permitted is 3.
11. Any activity is undertaken which may cause unreasonable damage, noise or disturbance.
12. in the event of there being cause for complaint about the property, the matter should be taken up with the Owner/owners representative at once. This must be done whilst you are still at the property so that on the spot investigation can be made and if necessary remedial action taken. In no circumstances will compensation be considered for complaints raised after the holiday has ended when the holidaymakers have denied the Owners/caretakers the opportunity of investigating the complaint and endeavouring to remedy matters during the holiday.
13.The Owners or their representatives shall be allowed access to the Property at any reasonable time during any occupancy.
14. Responsible pet owners are more than welcome and the following applies: Young pets i.e. dogs less than six months old at the time of the intended visit MUST be declared to the Owner at the time of booking and authorised by the owner. If a puppy or young pet is taken to the property without the consent of the owner this could result in you being asked to leave without compensation. When booking online it is advised you check the acceptance of your young dog by either telephone or email to the owner. Dog Owners are to observe the following rules (failure to do so may result in you being asked to leave without compensation).Dogs must be under strict control at all times while in the property, the gardens and the immediate area. This includes excessive barking. Any fouling of lawns must be cleared up. Dogs MUST NOT be left alone in the cottage or gardens. Dog are not allowed on the beds. All pet hair must be cleared before departing. Failure to do so may incur an additional charge which is at the owner's discretion
Dog owners must ensure that their pets are free from parasites and fleas before they occupy the property. Failure to do so may incur subsequent charges. Each dog or pet will be charged at £30.00 per week or part week.
15.The information on the websites are as accurate as possible. However facilities may be altered or withdrawn for reasons outside the Owners control, in which case the owners cannot accept responsibility. The Owners make every effort to ensure that the property details supplied are accurate. Mistakes may occur from time to time and confirmation should be requested prior to booking. The holidaymaker must accept minor differences between text/photograph on the website and the actual property. The Owners cannot accept responsibility should the property not conform to the Holidaymaker’s standards. If a facility is particularly important to you, please check with the Owners prior to booking.
16.The Booking Conditions will apply to all confirmed bookings.
17. Written Communications. You agree to receive communications from the Owners electronically and that electronic communications will satisfy any legal requirement for communications to be in writing.

Booking Conditions

Dream | Relax | Unwind

Country life at its best for you

 

 

and for the fur kids

 


"Our 10th visit to these cottages. Have tried them all and just can't decide which we love more as they are all so individual and beautiful" June 2019, Nicky & Paul and the 3 naughty woofies

 

"Wow what a fantastic week we have had. The cottage is superb - 5* luxury at its finest. Loved all the little extra touches around the cottage" Feb 2020 Karen, Steve & Ted the dog

 

 

Dream Relax Unwind

The Quantock Cottage Luxury Dog friendly Collection

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